A full-featured calendar has been provided by Microsoft, which works as a part of Microsoft 365 suite of productivity apps. Microsoft Calendar works so well integrated with the Outlook email app. There is only one way of seeing your digital calendar, i.e. Outlook. There are several less known features hidden in this app.
How to Get an Outlook Calendar With or Without Microsoft 365?
The Digital calendar of Microsoft is only available as a part of Outlook. You can get Outlook in three ways: a Microsoft subscription at your desktop, accessible on the Web, and a mobile app for Android and iPhone.
When you want to access the full-featured version of the calendar on your desktop, you should have Microsoft 365 subscription as like Microsoft 365 Family ($100 per year) and Microsoft 365 Personal ($70 per year), and when Microsoft 365 is giving you the access of complete suites of Office App, then it also includes OneDrive storage.
You can also access the Outlook Calendar on the Web or by the mobile app without any subscription through with new features and capabilities.
Where to Find Your Outlook Calendar?
When you have a subscription to the Microsoft 365 suite, you can download and install Outlook from the Office Website.
Now you can see your Outlook Calendar on the Web.
Now you can install Outlook for iOS, which includes iPhone and iPad, or Outlook for your Android.
Outlook Calendar Tips and Tricks:
Here are several most unique tips and tricks that personalize your Outlook Calendar to get the most out of the programs, and they are mentioned below –
Create a New Personal Calendar: When you do not want to integrate your business and personal activities it your Outlook Calendar, then you can create any number of separate calendars to keep them apart; for example, you can create a personal calendar or a separate calendar for specific hobbies and projects.
You can see your calendar side by side, and if you want to mix them all, they will display with color-coded for clarity. When you want to create a personal calendar, then you can follow these steps, which are mentioned below –
Firstly you have to make sure that you are at the “Home” tab and then click on “Add Calendar” in the ribbon and after that, in the drop-down menu, choose “Create New Bank Calendar.”
In the “Create New Folder” dialog box, you can give a name to your calendar and then hit “OK.”
Now you should see the calendar display in the “My Calendar” section on the left side of the Outlook Window.
When you cannot be able to make your calendar on the mobile app then you can create your calendar in Outlook on the Web and then click on “Add Calendar” in the pane on the left side of your Outlook calendar page and then click “Create Blank Calendar” and after that give a name to your calendar and then hit “OK.”
View Calendar Side-By-Side or Blended:
When you add more than one calendar then into Outlook, after that, you can choose that how you want to see your Calendar one at a time, side-by-side or blended so that they can cover in the same space and pane on the left of the calendar in the “My Calendar” section now, you can see many calendars as you like at one time and then you have to check the boxes next to your calendars you want to see.
These calendars display side-by-side by default; when you prefer to integrate them, click on the calendar and then choose “Overlay.” Now the calendar should display integrated with the default calendar, and you will be able to see the difference between them because all the calendars remain color-coded. When you want to undo “Overlay,” then right-click on the calendar entry and then choose “Overlay” a second time.
Share Your Calendar with Others:
You can share your calendar with other very quickly and mention that how much permission you are giving them, and your shared calendar may be revealed when you are busy, which shows all meeting details, or also give permission to another person that they can edit your calendar.
Firstly in the Outlook calendar desktop app you have to make sure that you are on the ribbon’s “Home” tab and click “Share Calendar” in the ribbon.
Now in the drop-down, you can choose which calendar you want to share.
Next, in the “Calendar Properties” dialog box, click “Add,” and then you can find the contacts from whom you want to share your calendar.
Based on the individual credentials, Outlook will allow you to choose from several permissions. You can choose that one contact with whom you want to share your calendar, such as “Can see when I am busy” in this case, meeting detail will not reveal, “Can view all details,” or “Can edit.”
At last, click “OK” to send the invitation for calendar sharing.
If you want, then you can also share your calendar on the Web; the steps are very similar; you can start by clicking “Share” at the top right of the webpage and after that enter the email address of that person with whom you want to share your calendar, and now in the drop-down menu you can choose which permission to want to give them and after that hit “Share.”
When you want to share your calendar in the Outlook mobile app, go to the calendar menu and tap the gear icon. Now tap “Add People” with whom you want to share your calendar and then give them permission you want, and after that, hit checkmark.
Customize your Calendar:
There are several ways to customize and personalize your calendar. You can mention which days of the week are considered as the working days and what hours start and end the workday, default calendar color, and many more. All these options can be easy to access and suit your need.
When you want to find the calendar setting in the Outlook desktop app:
Firstly click “File,” and then in the menu which display on the left, choose “Options.”
In the “Outlook Options” dialog click “Calendar” in the exploration pane on the left.
Next, when you are done with your changes, then click “OK.”
You can also manage the calendar on the Web:
Firstly on the Outlook webpage, click the gear-shaped “Settings” icon at the top right of the page.
Now in the pane which opens, click “View all Outlook settings” at the bottom of the page.
At last, on the left side of the page, click “Calendar” to see all your options.
You can also manage the calendar on the mobile app:
Firstly tap your account icon at the top left of the screen.
Next, in the fly-out menu, tap the gear-shaped “Settings” icon at the bottom of the screen.
At last, scroll down to the “Calendar” section, where you can see a list of settings to choose from.
Sync your Google Calendar with Outlook:
When you sync to your Google Calendar with Outlook, then it is a two-way connection that means when you change anything in Google updates in Outlook and vice versa.
If you want to subscribe to Google Calendar in the Outlook Desktop app, follow the below listed steps.
Firstly open your Google Calendar webpage.
Next, in the pane on the left block, three dots to the right of your calendar, and then in the drop-down, choose “Settings and Sharing.”
Next you can scroll down to the “Integrate calendar” section and then find “Secret address in iCal format.”
Next, on the right side of this entry, click the “Copy” icon and then hit “OK” in the popup.
Next you must go to your Outlook Calendar on the desktop app and then click and then click “Add Calendar” from the ribbon’s “Home” tab and then in the drop-down choose “From Internet.”
After that, paste the link you got from Google into the field and then hit “OK.”
At last, in the “Subscription Options” dialog box, you can give the name to your calendar and then hit “OK.”
Add your iOS Calendar to Outlook:
Firstly open the iCloud Calendar webpage.
Next, in the pane on the left, click the “Broadcast” icon on the right of your calendar.
Next, in the “Calendar Sharing” popup, click the check box next to the “Public Calendar” and then click “Copy Link” under the URL that displays below the checkbox, and after that, hit “OK” to close the popup.
Next, go to your Outlook Calendar on the desktop app and click “Add Calendar” from the ribbon’s Home tab, and then in the drop-down, choose “From Internet.”
After that, paste the link you got from Google into the field and then hit “OK.”
At last, confirm that you want to subscribe to updates to your iOS calendar by hitting “Yes.”
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